Board governance is based upon a regular meeting schedule. No matter if it’s quarterly, bi-monthly or monthly meetings, they help leaders in completing important tasks in the context of annual strategic responsibilities, such as policies and compliance, budget and audit, appointments and elections.
A high-quality board portal provides an intuitive, user-friendly way for members of the board and administration to access meeting materials and other documents from any location and any device. This makes it easy for the entire board to prepare for and hold productive meetings.
Board portals are not only a great way to prepare for meetings as well as a secure and efficient way to store and share documents. Directors do not have to look through emails in order to find the documents they require. The top board portals provide advanced security features that make it difficult for malicious actors to gain unauthorised access to sensitive information. This includes 256-bit AES encryption and multi-factor authentication as well as GDPR compliance.
There are a myriad of board management software options available however not all of them are created equal. It is important to carefully look at different options before deciding the right solution for your business. In the demos, ask prospective vendors about their ease of use and where to start. You don’t want long hours learning how to use a new tool particularly when your board is working at a minimum.
Be sure to consider a vendor’s pricing model and whether they charge for additional administrators and users, training or amounts of storage of data. Some also provide a free trial period to help you determine if the product is suitable for your business.